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2012 AFSA Convention Info, New Registration Forms and Schedule

Where - Las Vegas, NV      When - Friday, Oct. 12, thourgh Wednesday Oct. 17, 2012

The AFSA Board of Directors for the AFSA is proud to announce the arrangements and schedule for the 20121 AFSA Annual Convention to be held in Las Vegas, Nevbada Carolina at the beautiful Las Vegas Marriott Resort and Spa. 

Howard Karsh, host and AFSA Region 6 Director invites you for a continuation of last year's host Jim Meyers' idea of the theme of the 2011 Convention: "Bring a Friend". Our purpose here is to ensure that you feel comfortable having friends (be they AFSA members or not, with you to enjoy in some of the wonderful non-business items, as well as perhaps giving potential members to AFSA a feel for the organization to encourage them to join.  However, your guest does not have to be a potential member, or even qualify to be one.  In addition, they will also be entitled to the AFSA room discount.
Again this year, the arrival date and much of the business of the convention to the weekend to accommodate the requests from members pursuant to a survey to try this to avoid it costing working members so much lost income.
 
AFSA-CI Room block  RESERVATIONS PROCESS & BOOKING WEBSITE
 
The Executive Board of AFSA-IRS, in order to provide an appropriate amenity convention package for the support and enjoyment of all attendees, negotiated a very appropriate room rate for the 2012 Annual Convention in Las Vegas. This room rate of $165.00 plus tax, which includes an appropriate amount to cover the traditional amenities at all our conventions, is available by reserving your room reservation through the AFSA-IRS block of rooms. Accordingly, should you elect to attend and stay at an alternate location, or reserve your room outside of the AFSA-IRS block of rooms rate, it will necessary to assess an additional daily charge of $20.00 to cover these traditional convention support expenses.

Online and phone reservations will be accepted beginning on 01/26/2012 thourgh 9/12/2012.

A dedicated booking website has been created for your event so your guests will be able to make, modify and cancel their hotel reservations online, as well as take advantage of any room upgrades, amenities or other services offered by the hotel.

To preview the website, please click the following link:

https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=8300431

IMPORTANT NOTE: The web address shown above should be shared with your attendees on or before September 12th, 2012 to ensure that they have access to the group rate. This communication is typically done in one of 3 ways:

  1. Copying and pasting the above link into an email to your guests that announces the event.  
  2. Prominently displaying the link on an event page or registration page if applicable.
  3. Sending a custom email announcement with the link, which we are happy to perform on your behalf.  

Phone reservations-  please use the following dedicated Group Reservations phone numbers in order to make sure guests are able to access special block rates and ensure they book within the block.

Reservations Toll Free: 1-877-622-3140

Do Not use the general toll free number listed on Marriott's website!

2012 AFSA Convention Registration Form

Registration Form:  Click on this link,  2012 AFSA Convention Registration Form.  Remember, you get $20 off if you pre-register before August 1st AND as long as you are staying at the J.W. Mariott Spa and Resort and you booked your room through our reservation block/code.

2012 AFSA Convention Schedule

Our schedule is follows, you may also have this as a separate document by clicking on this link:   AFSA 2012 Convention Schedule .  If you have any questions that aren't answered in any of the documents or on this website, you may contact convention host/sponsor Howard Karsh @ hkarsh@cox.net .  His phone is 954.803.3965.

Thursday, October 11, 2012

 9:00AM-Noon - J W Marriott Las Vegas Resort and Spa Early bird registration begins in the Spa Tower lobby.  3:00 PM is the JW Marriott Las Vegas Resort and Spa’s official check in time.  However they will provide early check in opportunities on a space available basis.  If your room is not ready, proceed with your convention registration in the Spa Tower lobby and consider starting your Las Vegas orientation with a tour of the hotel’s spacious 54 acre grounds.

 Lunch suggestions: J.C. Wooloughan’s (Irish Pub), Promenade Café, Rampart Buffet or Starbucks Coffee Ship, all located in the Palms Promenade.  The Waterside Café is located at poolside.  You can also consider the Tivoli Village (a short distance from the hotel) which includes a unique mix of retailers ranging from luxury brands to one-of-a-kind boutiques, as well as an enticing collection of restaurants and high-end offices.

Start your Las Vegas experience early by taking advantage of the J W Marriott’s shuttle service which will take you from the hotel directly to the Fashion Show Mall located in the heart of the Las Vegas Strip (www.thefashionshow.com).  The shuttle service schedule is as follows:

Sunday – Thursday

Depart J W Marriott:  10:00 AM; 5:00 PM; 11:00 PM

Depart Fashion Show Mall:  10:30 AM; 6:00 PM; 11:30 PM

 

Friday – Saturday

Depart J W Marriott:  10:00 AM; 5:00 PM; 7:00 PM; 9:00 PM; 11:00 PM

Depart Fashion Show Mall:  10:30 AM; 6:00 PM; 8:00 PM; 10:00 PM; 11:30 PM

From the Fashion Show Mall you can take advantage of The Deuce, modern double-decker buses operated by the Metro bus system which run the length of the Strip or you can walk across the street to the Wynn Hotel to pick up the open double-decker bus which offers a more unique tour experience of the Strip.

11:00 AM - Start of the Bob Manzi AFSA Memorial Golf Tournament

 The Tournament will be held at the Palm Valley Golf Course in Summerlin.  The Pro Shop is located a short 10 minute drive from the hotel.  The first tee time will be at 11:00 AM.  Includes a box lunch with beverage.

5:00-7:00 PM - Hospitality Suite (HS) located in the (to be Assigned).

7:00 PM - Dutch Treat Group Meal to be held at one of the hotel restaurants or at a nearby restaurant. 

8:00-10:00 PM - Hospitality Suite (HS).

 

Friday, October 12, 2012

10:00 AM - 12:00 PM – Official Registration in the Hospitality Suite

(Ad Hoc registrations will be gladly processed during any time that the Hospitality Suite is open)

9:00 AM – Optional Tours and Activities (Variety of local tourist activities – details to follow). Also, see Thursdays info to explore the hotel grounds, Fashion Mall, etc.

3:30 PM – 5:30 PM - AFSA Board of Directors Meeting (Room to be assigned)

6:00 PM – 7:00 PM - Hospitality Suite (HS)

7:00 PM – 9:00 PM - Welcome Dinner (Room to be assigned)

9:00 PM – 10:00 PM - Hospitality Suite (HS)

Saturday, October 13, 2012

8:30 AM – Business Meeting (Open to All Attendees)

  • Presentation of Colors
  • Welcome – AFSA President Jose Marrero
  • Guest Speaker (CI Representative)

10:00 AM -Business Meeting (Members Only)

12:00 PM – 1:00 PM – Lunch (Assortment of Restaurants located in or nearby hotel)

1:00 PM – 4:30 PM – CPE/Consultants Summit (Room to be assigned)

  • Introduction of and brief presentation by Contractors (Contractors will than reconvene in another assigned hotel area to meet and greet attendees.
  • CPE – (those attending the CPE will remain in the assigned room for the curriculum)

4:30 PM – 6:30 PM – Happy Hour (HS) All Invited

7:00 PM – 9:00 PM – Annual Banquet (Room to be assigned)

9:00 PM – 11:00 PM – Hospitality Suite (HS)

Sunday, October 14, 2012

Worship Services available at several congregations in the vicinity of the hotel

Attendees are encouraged to consult with the Resort front desk staff for details

2:00 PM – Bus departs for the Mob Museum and the City Tour of Las Vegas (Fremont Street and the Strip).  Variety of casual dining restaurants to choose from on Fremont Street for Dinner.  Following the Fremont Street Light Show, tour continues with the night tour of the Las Vegas Strip.  Bus returns to the hotel at approximately 9:00 PM

8:00 PM – 10:00 PM – Hospitality Suite (HS)

Monday, October 15, 2012

8:00 AM - Pistol Tournament – Cancelled

8:00 AM - 11:00 AM - Retirement Seminar (Room to be assigned) Speakers are Michael Feeley and a rep from SSA

12:00 noon – Bus departs for the Hoover Dam Tour.    (Approximate return to hotel: 4:00 PM)

5:00 PM - Optional Las Vegas Shows - (Variety of Las Vegas Shows available)

8:00 PM – 10:00 PM – Hospitality Suite (HS)

Tuesday, October 16, 2012

9:00 AM - Optional Day long Motor Coach Group Tour

Details concerning available full-day tours are currently being negotiated.  Some recommended tours currently under consideration among others.  Individuals will book pay for their own tour.

  • Bryce Canyon
  • West Rim of Grand Canyon (Skywalk)
  • Pink Jeep Tour – Red Rock Preserve
  • Black Canyon Raft Tour

 

8:00 PM – 10:00 PM – Hospitality Suite (HS)

Wednesday, October 17, 2012

12:00 PM:  Official Check Out

 

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